Academic and Educational Affairs
Academic and Educational Affairs is one of the main component of the College of Dentistry. It has a vision, mission, objectives and specific tasks. In addition, it supervises the student issues committee and four units: student affairs and registration unit, academic advising unit, student activities unit, and e-learning unit.
Vision:
Leadership in dental education that keeps pace with modern science and serves society.
Mission:
To prepare and qualify distinguished physicians through the adoption of the best approved educational curricula, based on the results of renewable science, and modern technologies.
Vice Dean for Academic Affairs
He is a member of the teaching staff, associate dean of the faculty in the educational and academic aspects of the faculty.
Functions of the Vice Dean for Academic Affairs:
1. Supervising the Student Affairs Unit in the College.
2. Coordinating with the departments regarding admission controls, transfer rates and the number of seats required for different specializations and their submission to the College Council.
3. Supervising the committee of study schedules in the faculty and coordinating with other colleges regarding service courses.
4. Supervising the removal and addition of the courses in accordance with the regulations and circulars issued in this regard.
5. Supervise and coordinate with the departments to observe and implement the executive rules of the study and tests regulations.
6. Supervise the progress of the final exams.
7. Chairing the Organization's committees such as the study schedules and tests committee, the student issues committee, the student disciplinary committee and other committees with the submission of the reports of these committees to the dean of the college.
8. Supervising the process of equivalence of courses according to the executive rules of item 43 of the study list and tests for the undergraduate and its executive rules for Prince Sattam bin Abdulaziz University.
9. Supervising the preparation of lists of graduates in the college departments.
10. Preparing the annual report on the units and committees of the Agency with mentioning the positives and difficulties and how to address them.
11. Coordinating with the faculty members in the relevant fields to ensure the smooth running of the educational process.
12. Carrying out the functions and work of the Secretariat of the College Council.
13. Follow up on updating the college website regarding academic affairs and its units and committees and coordinating with the departments to update their academic sites.
14. Execute the duties and tasks assigned by the Dean.
15. Supervising the committees of extra-curricular student activities.
16. Supervising the development of a plan for academic guidance at the college level.
Powers of the Vice Dean for Academic Affairs:
1. Adopting the study schedules provided by the college departments.
2. Forming the committees of the faculty and the committees of student systems in the College in coordination with the Dean of the College.
3. Approving the increase in the number of students in the division (increasing the capacity of the division) in coordination with the departments.
4. Coordinate with academic departments to open new divisions when needed.
5. Selecting the supervisors of the units of the Agency and recommending their appointment.
6. Addressing the relevant authorities within the university in the competence of the agency (correspondence outside the college is done by the dean of the college or in coordination with the dean of the college)
7. Coordinate with the Dean of the College to approve the regular and obligatory holidays for the employees of the Agency's units.
8. Addressing the Deanship of Admission and Registration by opening new divisions in case the department's request.
9. Lift the suspension of students after the approval of the head of the department concerned.
10. Coordinate with the Dean of the College in addressing hospitals, dispensaries and related authorities to ensure the validity of the students' excuses issued by them.
11. Approving the disbursement from the agency's budget and custody in accordance with the rules and regulations.
1. Student Affairs and Registration Unit:
Functions of the Unit:
1. Supervising the registration unit and prepare plans for its development.
2. Preparing an annual report to the Vice Dean for Academic Affairs regarding the Unit's work.
3. Addressing students' matters regarding transfer, withdrawal and apology in accordance with the regulations.
4. Supervising the work of registration, deletion and addition.
5. Preparing the timetables of the course lectures after coordination with the Vice Dean for Academic Affairs.
6. Supervise and make sure to complete all requirements during the academic year.
7. Follow up and finish the graduation procedures for the student.
8. Assist the manager in planning and organizing everything that would facilitate the work of the unit.
Unit members:
1. Dr.Faisal Alali
2. Dr. Refal Saad Albaijan
3. Ahmad Aldureahim
4. Nourah Altamimi
2. Academic guidance Unit:
Functions of the Unit
1. The students are divided among advisors in a balanced manner so that the percentage of students is close to all academic advisors.
2. Receiving and referring student cases.
3. Follow up the completion of cases with academic advisors.
4. Develop guidelines (default, disadvantages, deletions, delays, etc.
5. Prepare quarterly and annual reports.
6. Follow-up the application of standards of indicative excellence.
7. Establishing programs and additional activities.
Functions of the Head of Unit:
1. Supervise the academic guidance process and follow up the students' academic issues and needs.
2. Follow-up and study the state of the student's behavioral and academic failure and work to address them in coordination with the Vice Dean for Academic Affairs and the relevant competent authorities in the university.
3. Identify students who need psychological, social or material services and help them overcome their difficulties in coordination with the competent bodies of the university.
4. Supervise the conduct of studies related to the field of academic counseling and psychological, social and behavioral needs of students.
5. Provide advice and publication to students to develop their skills and attainment abilities to achieve the best academic results.
6. Holding the necessary seminars and courses to develop students' achievement, intellectual and interactive skills to develop the concept of positive personality and motivate them to excellence on the academic and personal levels.
7. Prepare a quarterly report regarding the Unit's activities and submit it to the Vice Dean for Academic Affairs
8. Assist the agent in planning and implementing everything that would facilitate the work of the unit.
Responsibilities and Tasks of the Unit Members:
1. Participate in the implementation of the work plan of the Unit.
2. Represent the unit in the department to which the member belongs.
3. Carry out the duties of academic supervisor for the academic year assigned to it.
4. Carrying out the duties of academic advisor to the group of students assigned to him.
5. Meet the students assigned to it (by the Student Counseling Unit) at least twice during the semester:
i. The first meeting at the beginning of the semester in order to check on the results of students in the last semester and their completion of the registration process for the current semester.
ii. The second meeting at the end of the semester and a week before the general preparation tests to check on their performance during the semester by identifying the grades of the semester work before entering the final exam.
6. Receive the students who are allocated to provide opinion and academic advice to them as needed during the office hours of the faculty member.
7. Submit a report at the end of the academic year on the progress of students assigned to the Student Guidance Unit.
Unit members:
1. Dr. Ibrahim Saleh Aljulayfi (Chairman)
2. Dr. Abdulaziz Abdulwahed as president and academic advisor for the fifth year.
3. Dr. Abdulaziz Alsakr, member and academic advisor for the fourth year.
4. Dr. Salah Sakka, member and academic advisor for the third year.
5. Dr. Hassan Alkharaan, member and academic advisor for the second year.
6. Dr. Faisal Al-Ali, member and academic advisor for the first year.
Student Activities Unit
Functions of the Unit:
1. Supervise the extra-curricular activities of the doctors and propose quarterly plans and activities in coordination with the Vice Dean for Academic Affairs.
2. Prepare a quarterly report regarding student activities and submit it to the Vice Dean for Academic Affairs
3. Selection of activity representatives.
4. Coordinating activities and trips and scheduling with suitable dates of the student.
5. Supervising the celebration of the college's events related to student activities.
6. Arrange and supervise the closing ceremony of the activity.
7. Coordination with the Deanship of Student Affairs and representatives of conducting extracurricular activity.
8. Assist the manager in planning and organizing everything that would facilitate the work of the unit.
Unit members:
1. Dr. Hassan Alkharaan (Chairman)
2. Dr. Ibrahim Saleh Aljulayfi, (Member)
3. Dr. Banna Metlag Alnefeai, (Member)
3. Mr. Dakhil Aldakhil / Media Coordinator (Member)
4. Mr. Abdullah Alharbi / Media Coordinator (Member)
4- E-Learning Unit:
Functions of the Unit:
1. Dissemination of e-learning culture among the faculty
2. Develop the capabilities and skills of faculty members in the field of e learning and its applications and coordinate the use of e learning among faculty members to obtain relevant training courses.
3. Take advantage of the advanced software licenses provided by the initiatives for faculty members to develop rapid content and training them to develop content internally.
4. Receiving special powers to manage and allocate e-learning and follow-up activation at the level of departments within the college through the development of reporting systems.
5. Continuous evaluation of the reality of e learning in the college and ensure its quality.
Unit members:
1. Dr. Feras Abdulqadir Al-Halabi (Chairman)
2. Dr.Faisal Alali ,(member).
3. Dr. Refal Saad Albaijan,(member).
4. Dr.Hassan Alkharaan (member).
5. Graduates Unit
Functions of the Unit:
1. Enhancing the spirit of belonging and communication between the graduates and the college
2. Organize the college’s relationship with its graduates and work to continue it
3. Activating the college community and professional partnership
4. Establish a mechanism to follow up on graduates and verify their effectiveness
5. Building a database for college graduates and updating their data periodically
6. Developing policies in cooperation with scientific programs and departments to communicate and interact with employment agencies and the labor market
7. Working on additional tasks assigned to the unit
Unit members:
1. Dr. Bassel Tarakji (Chairman).
2. Dr. Adel Alqarni, (Member).
3. Dr. Abdulaziz Alsakr (Member)
4. Dr. Refal Albaeijan (Member)
5. Dr. Mohmaed Moustafa Awad (Member)
6. Dr.Rawda Alghabban (Member)
7. Abdullah Alsaleem.
Committees of the College vice Deanship for Academic Affairs:
1- Student Cases Committee
Tasks of the Committee:
Discussing students' ethical or academic issues referred by department heads. The committee has the right to seek the assistance of whomever it is related.
The committee does the following:
1) Studying the cases of students who were dismissed academically and those who exceeded the official working hours and submit their recommendations to the College Board.
2) Studying the cases of arrested students wishing to re-register and submitting their recommendations to the College Board.
3) Study cases of students wishing to postpone or exempt themselves from a previous semester and submit recommendations and supporting documents to the College Board.
4) Study cases of students who are deprived of entering the final exams to exceed the deprivation percentage and submit recommendations to the College Board.
5) Examining requests for final alternative exams for students who were absent from attending the final exam with convincing excuses and submitting recommendations to the College Board.
6) Investigate complaints submitted by students.
7) Providing students with necessary academic and non-academic advice in accordance with the university's regulations and systems.
8) Familiarizing students with their university rights and duties as ascribed by the university, including how to obtain those rights within the framework of university rules and regulations.
Committee Chairman: Vice-Dean for Educational and Academic Affairs.
Members: . Dr.Hassan Alkharaan (member)., Abdul Aziz Abdul Wahid, Ibrahim Saleh AlJulaifi, and Bana al-nufeai, Faisal al-ali.
2- The Central Examinations Committee
Definition: It is a committee concerned with preparing and completing all the necessary preparations for holding the final exams in the college and following up their progress as required.
Formation of the committee: the committee is composed of
- Dean of the College (Chair)
- Vice-Dean for Academic Affairs
In addition, membership of all academic department heads:
- Head of the Conservative department (member)
- Head of the Prosthodontics Department (member)
- Head of the Department of Oral and Maxillofacial Surgery and Diagnostic Sciences (member)
- Head of the Dental Preventive Department (member).
-.D. Khaled gufran (Member)
- The director of the college administration, Mr. Radi bin Ayada Alshamlani (member).
Tasks of the Committee:
1. Supervising the preparation of classrooms and ensuring that they complete all requirements.
2. Distributing examinations schedules to classrooms.
3. Distributing the invigilator ’schedules for the exams to the academic departments, ensuring their attendance, organizing the process of switching between invigilators and compensating those absent from them.
4. Reporting student attendance for exams according to the final records of the courses.
5. Ensure that the student’s answer papers are handed over to the course instructors from the faculty members.
6. Carry out the tasks assigned to it by the Dean or the Vice Dean for Academic Affairs within the scope of its work.
3-Teaching Plans Committee:
It is the committee concerned with studying, evaluating and developing study plans for accredited programs in the college and organizing course schedules.
Formation of the committee: The committee is formed by the faculty dean (chairman), the vice dean for academic affairs, the membership of all academic department heads, the head of the dental education unit, and specialists in medical education. The committee also includes student candidates who are attended by the invitation by the committee chairman.
Tasks of the Committee:
1. Studying the study plans and review them periodically to discover weaknesses and recommend ways to address them.
2. Supervising academic accreditation requirements and the university academic approval requirements.
3. Examining the comments of faculty members and students about the implementation of study plans and recommending proposals that would address them.
4. Reviewing and approving course schedules
5. Executing the tasks assigned to it by the Dean or Vice Dean for Academic Affairs within the scope of its work.
Follow-up mechanisms
1. Academic Guidance Unit
It follows up its work through regular meetings and reporting on completed tasks and emerging challenges.
2. Student Affairs and Registration Unit
It follows up its work through regular meetings and reporting on completed tasks and emerging challenges.
3. E-learning unit
It follows up its work through periodic meetings, submitting reports on completed tasks and emerging challenges, and sending weekly electronic forms.
4. Student Activities Unit
It follows up its work through regular meetings and reporting on completed tasks and emerging challenges.
5. The Graduate Unit
It follows up its work through regular meetings and reporting on completed tasks and emerging challenges.